UBA Compliance Webinar Series | Hosted by UBA and Presented by Kutak Rock

Join us for the UBA Compliance Webinar series on the second Tuesday of every month.
UBA hosts a live 60-minute intermediate-level compliance webinar to help employers and HR professionals
gain knowledge about rapidly changing employee benefits laws.

Cost: $50 per webinar
UBA Partner Firm employees enjoy complimentary registration.

UBA Partner Firms may offer their clients a complimentary registration. To use a UBA Partner Firm subscription code:

Select the Compliance Webinar attendee option
Enter your UBA Partner Firm's subscription code before checkout

Earn SHRM / HRCI Credits
Each webinar is approved for 1 SHRM and 1 HRCI professional development credit.

2023 Calendar

January

Jan. 10, 2023
1 p.m. CST

Contact your UBA Partner Firm to request an archived webinar.

What the IRS' New ACA Penalty Process Means for Applicable Large Employers (ALEs)
Attend this month's webinar to learn how the IRS' renewed enforcement efforts will impact employer reporting and associated penalty exposure.

Gain insights into:

Determining ALE status
Section 4980H offer of coverage requirements
Common errors and oversights

Be able to answer these questions:

Why have the enforcement efforts increased?
What is the process of responding?
What are the penalties for non-compliant employers?

February

Feb. 14, 2023
1 p.m. CST

Contact your UBA Partner Firm to request an archived webinar.

Shedding Light on Qualifying Events and Special Enrollment Periods
Attend this month's webinar to learn how, when, and why the Internal Revenue Service (IRS) allows an employee to make midyear election changes.

Gain insights into:

Section 125 irrevocable plan elections
Which family members are impacted by permitted changes and The Family Glitch
Common HR errors and oversight

Be able to answer these questions:

When can and can't employees make changes outside of open enrollment?
How are tax-favored accounts impacted by permitted changes?
What applicable plan documents should an employer have and what are penalties for non-compliance?

March

Mar. 14, 2023
1 p.m. CST

Contact your UBA Partner Firm to request an archived webinar.

Understanding the End of the COVID-19 Public Health Emergency
Attend this month's webinar to learn what the end of the Public Health Emergency means for employers and group health plans.

Gain insights into:

Private insurance coverage flexibilities that will expire on May 11, 2023
Deadlines to request internal and external appeals for adverse benefit determinations
Timeframes for filing claims under the plan's claims-processing procedures

Be able to answer these questions:

How will the extension of the 60-day election period for COBRA continuation coverage be affected?
How will the extension of COBRA premium payment dates be affected?
How will group health plans cover COVID-19 tests, testing-related services, and vaccines?

April

April 11, 2023
1 p.m. CST

Contact your UBA Partner Firm to request an archived webinar.

Benefit Considerations during Layoffs, Mergers, and Acquisitions
Attend this month's webinar to learn how to manage benefits in a slowing economy.

Gain insights into:

Benefit and COBRA references in employment contracts and severance agreements
How temporary layoffs and furloughs may affect Affordable Care Act (ACA) reporting obligations
What determines if the buyer or seller is responsible for making COBRA available to M&A-qualified beneficiaries

Be able to answer these questions:

What is the impact of becoming part of a controlled group after a merger or acquisition?
If a business closes, will the group health plan remain open for COBRA beneficiaries?
What are the differences between an asset sale and a stock sale?

May

May 9, 2023
1 p.m. CST

Contact your UBA Partner Firm to request an archived webinar.

Get It Right Every Time: A Refresher on COBRA Rules and Best Practices
Attend this month's webinar to refresh your understanding of COBRA regulations and how to avoid costly pitfalls.

Gain insights into:

The three requirements for meeting COBRA entitlement
Updates on COBRA alternatives
The interaction between COBRA and Medicare, and COBRA and FMLA

Be able to answer these questions:

What are some common COBRA mistakes that can lead to big problems?
What COVID-19 impacts remain for COBRA notices and payment due dates?
What are the employee benefit considerations to think about for furlough, layoff, mergers, and acquisitions?

June

June 13, 2023
1 p.m. CST

Navigate Your Way Through FMLA
Attend this month's webinar to learn how to recognize covered employers, eligible employees, and qualifying reasons for leave under the Family and Medical Leave Act (FMLA).

Gain insights into:

Regulations surrounding mental health and substance abuse leave
Managing benefits during FMLA leave
Coordination with disability insurance and workers' compensation

Be able to answer these questions:

What are an employer’s obligations when an employee resigns or fails to return while on FMLA leave?
What guidelines must employers follow when an employee submits an FMLA certification that is vague or incomplete?
Can an employee work another job (“moonlight”) while on FMLA leave?

July

July 11, 2023
1 p.m. CST

Getting It Right: ACA Counting, Tracking, and Reporting
Attend this month's webinar to learn who to include, how to count, and when to track employees for ACA reporting.

Gain insights into:

Avoiding common errors in ACA coding
Mastering lookback, measurement, and stability periods
Coordinating with sister companies, controlled groups, and M&A environments

Be able to answer these questions:

What should be done in preparation for becoming an applicable large employer?
Where do gig workers fit in?
How have electronic submission requirements changed?

August

Aug. 8, 2023
1 p.m. CST

Are You My Employee? The Importance of Proper Classification
Attend this month's webinar to learn how to identify the many classifications of employees and encourage uniformity and equity.

Gain insights into:

The legal differences between an employee and an independent contractor
The three categories to consider when classifying an independent contractor
Tax considerations for the classifications

Be able to answer these questions:

How do the classifications differ in terms of benefits offered?
What happens if my employee and I disagree on classification?
What are the risks of misclassifying employees?

September

Sep. 12, 2023
1 p.m. CST

Make It a Win: Medical Loss Ratio Rebates
Attend this month's webinar to learn what a Medical Loss Ratio (MLR) is and how it may lead to an employer rebate.

Gain insights into:

The formula behind the medical loss ratio
What the medical loss ratio says about your carrier if you receive a rebate
Tax considerations with rebates

Be able to answer these questions:

How is the pandemic expected to affect rebates?
What are the rules for MLR rebate distribution?
How do I calculate the amount to give back to employees?

October

Oct. 10, 2023
1 p.m. CST

Best Practices for a Successful Open Enrollment
Attend this month's webinar to learn best practices to implement and pitfalls to avoid during this year's open enrollment period.

Gain insights into:

The mandatory and optional health plan notices
The accepted forms of enrollment communication for in-office and remote employees
The irrevocable nature of Section 125 elections

Be able to answer these questions:

What are an employer's fiduciary responsibilities?
What actions does the employer need to take for non-active employees?
What are the penalties of non-compliance with open enrollment requirements?

November

Nov. 14, 2023
1 p.m. CST

Compliance Considerations for Self-Funding?
Attend this month's webinar to gain an understanding of the rules and regulations that govern self-insured health plans.

Gain insights into:

The plan exemption from state insurance laws
The Affordable Care Act and Consolidated Appropriations Act reforms that apply and how they differ from fully insured plan requirements
Required plan documents, annual notices, and non-discrimination tests

Be able to answer these questions:

Which fees and taxes will a plan sponsor be responsible for paying?
How can HIPAA protect subscribers' health data?
Which government filings must be submitted?

December

Coming Soon
Dec. 12, 2023
1 p.m. CST

Year-End Compliance and What to Expect in 2024

Thank you to our valued UBA Alliance and strategic partner Kutak Rock
for sharing their expertise.